NAPS BRANCH 105

CONSTITUTION

Dated: March 29, 2011

ARTICLE I

NAME

This association will be known as Branch 105, National Association of Postal Supervisors.

ARTICLE II

OBJECT

The object of this Association shall be to promote, through appropriate and effective action, the welfare of its members and to cooperate with the United States Postal Service in a continuing effort to improve the service, to raise the standard of efficiency and to widen the field of opportunity for its members who make the post office their life work.

ARTICLE III

MEMBERSHIP

Sec.1. NAPS shall have three classes of members. These classes of members shall be (1) Active, (2) Associate, (3) Honorary.

Sec.2. Active Members

(a) Included are all supervisory and managerial personnel who are not subject to collective bargaining agreements under Chapter 12 of Title 39, U.S. Code, and who are employed in processing and distribution centers and facilities, including, but not limited to: Area and District offices; post offices; bulk mail centers; and, other installation personnel.

(b) NAPS is not the representative of personnel employed as PCES installation heads and postal inspectors, or other like positions in the USPS Headquarters or field facilities.

(c) Any employee eligible for membership who is employed in an installation having a local branch or in an installation affiliated with a district or state branch shall be eligible for membership in the National Association of Postal Supervisors only by affiliation with said local, district or state branch.

(d) Any employee who is eligible for membership employed in an installation having no local branch and not affiliated with a district branch shall become a member of the state branch. Where there is no state branch, the applicant will become a national member-at-large.

Sec.3. Non-Active members

(a) Members of this association who are in good standing and who are not in arrears as to dues and assessments at the time of retirement or promotion shall be entitled to Honorary Membership.

(b) Honorary members shall not be required to pay dues and, except for attending meetings, shall not be eligible for any of the benefits described in Section 5d.

(c) Payments of dues and per capita tax on members in good standing who are called into active military service shall be waived during such service and said member shall be removed from the active roster until his/her return from active duty and his/her restoration as an active branch member. THE POSTAL SUPERVISOR will be mailed only upon receipt of the necessary expenses therefore.

(d) Members in good standing, at the time of retirement, may be Associate members upon retirement from the USPS. Associate members shall be entitled to all the same benefits granted to regular members. Associate members shall pay dues at the branch level as set by the National NAPS Constitution and By-laws.

Sec.4. The Secretary of each local, district and state branch shall upon the addition of new members immediately furnish the National Secretary with copies of Form 1187 for the members on dues withholding and/or the names and addresses of those members on direct pay; and shall also notify the National Secretary of those members suspended, dropped, expelled, deceased or resigned.

Sec.7. No eligible employee shall be denied membership in the National Association of Postal Supervisors, or in any of its local, district, or state branches because of race, creed, age, sex, handicap, religious or political affiliation, or national origin.

ARTICLE IV

OFFICERS

Sec.1. The Officers of this branch shall consist of the President, Vice President, Legislative Representative, Secretary and Treasurer. The officers and four (4) Executive Committee Members shall also be the Executive Committee of the Association. The immediate past president shall be a member of the Executive Committee. He/she need not be elected, if retired will serve in same capacity as Associate Member.

Sec.2. In addition to the Executive Committee named above there shall be six (6) Executive Committee Members elected from any Post Office holding a NAPS charter, which has or will merge with Branch 105.

ARTICLE V

DUTIES

Sec.1. The President shall preside at all the meetings of the Association and the Executive Committee; the President shall appoint the standing committees and all other committees unless otherwise ordered by the Association; the President shall fill all vacancies which may occur, subject to the approval of a quorum of the Executive Committee; shall decide all questions of order; shall enforce the laws and rules of the Association; and shall perform such other duties as pertain to the office. He/she shall be reimbursed for their membership duties and shall receive up to a maximum of $1000.00 expenses for association business. If any office becomes vacant for six months or more, the President may request any interested member to submit their name for consideration for the position. The President will then appoint with the approval of a quorum of the Executive Committee.

Sec.2.

(a) The Vice-President shall assist the President in conducting the business of the Association, and in the absence of the President, he/she shall discharge all the duties pertaining to the office. He/she shall be reimbursed for their membership dues.

(b) The legislative representative shall be responsible for all legislative objectives. He/she shall be reimbursed for their membership dues.

(c) The Secretary shall keep an accurate record of the meetings of the Association and the Executive Committee; attend to all correspondence, and issue notice of all meetings. He/she shall be reimbursed for their membership dues and shall receive up to a maximum of $500.00 expenses for association business.

(d) The Treasurer shall collect all dues and assessments levied by the Association; he/she shall be the custodian of the funds of the Association; he/she shall keep an accurate record of such funds, he/she shall only disburse the same as directed by the Association upon proper authorization. In absence or incapacity of the Treasurer to perform these duties, the President may sign all disbursements. He/she shall be reimbursed for their membership dues.

Sec.3. The Executive Committee shall conduct the business of the Association between meetings.

Sec.4. In the event that an elected officer of this branch fails or is unable to perform his/her assigned duties, the Executive Committee shall meet and review all the facts. Upon two-thirds vote they may suspend such officer and name a replacement until the next regular branch meeting at which time the membership shall sustain or overturn the action of the Executive Committee.

ARTICLE VI

DELEGATES

Sec.1. Representation of this Association at the National Convention shall be decided by vote of the Association at the regular meeting in January of the Convention year. The Executive Board, at its January meeting will decide the maximum dollar amount to be allowed, based on convention location, not to exceed $4,000.00. The branch shall allow a maximum of $4,000.00. The Branch shall allow a maximum of $4,000.00 but not exceeding 80% of the general fund as of April 1^st of the Convention year. No delegate shall receive expense money exceeding that of the President. There shall be no limit of the number of delegates. A delegate must show that their registration fee is paid by the April meeting in order to share in the money allowed. In order to be eligible to be a delegate, a member must have attended three (3) meetings per calendar year. Members may request to be excused, by submitting their reason, in writing, to the Executive Committee who will approve or disapprove the request. Members excused will be recorded as attending.

Sec.2. The President, if he/she so desires, shall be an automatic delegate to the National Convention of this Association, and shall have the registration, transportation, accommodations and per diem as set by postal per diem rates paid for in full by the Branch. This amount shall not be included in the amount listed in Article VI, Section 1 of the Constitution.

Sec.3. Representation of this Association at the National Legislative Conference shall consist of a maximum of five (5) members of the Executive Committee. Mandatory attendees who are automatically included as two of the five will be the President and Legislative Representative. The Branch shall reimburse Executive Committee members for registration, hotel, airfare and per diem as set by the postal per diem rates, but not exceeding 80% of the general fund as of January lst of the conference year. In order to be eligible to be a delegate, the Executive Committee member must have attended three (3) branch meetings per calendar year. Members may request to be excused by submitting their reasons, in writing, to the Executive Committee who will approve or disapprove the request. Members excused will be recorded as attending.

ARTICLE VII

AUDIT

The books of the financial officers of the Association shall be audited by a Committee of three (3) members, appointed by the President, at the November meeting. Results of the Audit shall be read at the first meeting following the completion of the audit. But no later than the March meeting.

ARTICLE VIII

AMENDMENTS

The Constitution may be amended or altered by a two-thirds vote of the Active members present and voting at a regular meeting or a meeting called for the purpose, provided such alteration or amendment has been proposed at a previous meeting and entered into the minutes, together with the name of the member proposing it, and any proposed amendment having been read at such meeting may be amended while under discussion. Any change in the wording or titles caused by reorganization of the United States Postal Service shall be changed in the Branch Constitution and by-laws without the need of a vote. The Secretary will announce the changes at the next meeting of the Branch.

ARTICLE XI

NAPS SCHOLASHIP

Sec. 1.

(a) The primary purpose of this fund is to provide progeny of NAPS Branch 105 members in the pursuit of their education. One scholarship award each year shall be given as the ‘NAPS Branch 105 Scholarship”.

(b) The President of the Association shall appoint a committee of three (3) members in good standing to serve as the Scholarship committee at our Annual meeting. The committee will be responsible to send out an application to all members in September.

(c) The Association shall allow a maximum of $500.00, but not to exceed 80% of the general fund as of January of that year for the scholarship fund.

(d) Any child, grandchild or ward of any Active or Associate member, enrolled in an accredited two (2) or four (4) year College/Graduate School/University or Technical School, shall be eligible for this scholarship.

(e) At the November meeting, the Committee shall have a random lottery drawing to determine the winner of the scholarship. The winner shall provide proof of enrollment to the Executive Board within three (3) weeks. Three names will be pulled. If the winner does not provide proof of enrollment, it will go to the next Alternate.

ARTICLE X

BUDGET

Sec.1. The primary purpose of this Committee is to prepare a Budget needed for the upcoming year. The President of the association at the November meeting shall appoint three (3) members in good standing to serve on the Budget Committee. One of the members of the Committee will be the Treasurer. The results of the Budget Committee will be presented to the membership no later than the March meeting.

NAPS BRANCH 105

BY-LAWS

Dated: November 18, 2010

Article 1
Meetings

Sec. 1. The Association shall meet during the months of January, March, May, September and November. The meeting in November shall be the Annual Meeting.

Sec. 2. Special meetings may be called by the President with the approval of a quorum of the Executive committee, or he/she shall call such meetings at the request of twenty members in good standing, and no business shall be considered except that which is specifically set forth in the call.

Article 2
Dues

Sec. 1. The dues of the Association shall be $156.00 per annum; payable in full in advance, or by the optional withholding system by signing Form 1187.

Sec. 2. Any dues increase by the National Office will automatically increase NAPS Branch 105 dues by the same amount.

Sec. 3. Associate members dues shall be no less than one-half the national per capita tax per annum; payable to the local branch annually in January.

Article 3
Elections

Sec. 1. The election of officers shall take place at the Annual Meeting in November. The election of officers shall be for two years with elections taking place in odd numbered years.

Sec. 2.   The election shall be by secret printed ballot

Sec. 3. A plurality vote shall prevail. In the event of a tie a second vote will be taken and only those members present at that meeting, and eligible to vote, will vote to break the tie.

Sec. 4. (a) Nomination of offices shall be at the September meeting

              (b) No member shall be eligible/entitled to be nominated for more than one office. This shall
               include those members covered under Article IV, Section 2 of this Constitution.

              (c) Any nominee not present at the Steptember meeting must submit a letter, in writing to the
               President, accepting the nomination within ten (10) days of the meeting.

Sec. 5.   (a) The President shall appoint, with the approval of a quorum of the Executive Committee, an
              Election committee of at least 3 members in good standing, no less than 30 days prior to the elec-
              tion date.

              (b) The election committee shall prepare numbered ballots to be mailed to every member in good
              standing, and will be included with the notice of the Annual meeting and shall be sent no less than
              15 days prior to the election date.

               (c) Ballots must be returned to the election committee in person at the Annual Meeting between
               6 PM – 8 PM.

Sec. 6. Members unable to attend the Election Meeting because of work schedule, illness, vacation, or death in the immediate family, shall submit their ballot to the Election Committee prior to the Annual Meeting.

Sec. 7. The Secretary shall retain ballots for a period of 30 days after the Election and at such time the ballots shall be destroyed.

Article 4
Quorum

A quorum shall consist of thirty five (35) Active members. A quorum of the Executive Committee shall consist of two thirds (2/3) its members

Article 5
Order of Business

1.                   Roll call of Officers
2.                   President’s Report
3.                   Secretary’s Report
4.                   Treasurer’s Report
5.                   Legislative Report
6.                   Report of Committees
7.                   Unfinished Business
8.                   New Business
9.                   Election of Officers or Delegates
10.                Good and Welfare
11.                Adjournment

Article 6
Amendments

The By-Laws may be amended in the same manner prescribed for the amendment of the Constitution of this Association.

Article 7
Conduct of Meetings

Sec. 1. The President shall appoint a Parliamentarian at each business or special meeting from the Executive Committee or from the membership if he/she deems it necessary.

Sec. 2. Robert’s Rules of Order shall govern the proceedings in the meetings of this Association except where otherwise provided for by the Constitution and By-Laws, or rules adopted by the meeting in session.